7 Reasons Why Traditional Scheduling Is Holding Back Your Business
|by Mark "Time Saving Addict" Ballance - Jun 15, 2017|
Is your business awash with white boards, shared excel spreadsheets, sticky notes and calendars? Efficient, accurate resource scheduling is essential - if you’re still doing things manually (the hard way!) in 2017, then it’s almost certainly costing your business in terms of time, money and effort.This month, we take a look at why traditional scheduling simply isn’t fit for purpose any more, and why 2017 is the year you should make the switch to scheduling software.
1. It’s messy and disorganised
Traditional scheduling systems generally rely on some combination of:
• Shared calendars
• Group emails
Whenever there are multiple systems in play, accuracy takes a hit. Mistakes will be made, records will be lost and over time, it becomes increasingly difficult to keep track of visit, meetings, holidays, room bookings and equipment.
Switching to a single, unified software solution will improve organisation and cut mistakes immediately – saving you money.
2. It takes a lot of effort
Maintaining multiple physical records across different platforms is time consuming – you’ll need someone (or a couple of people) to manage the scheduling process. There’s a lot of manual effort, which diverts your business resources away from its core purpose.
Using a streamlined scheduling software system will cut down the overall effort associated with scheduling – freeing up time and resources.
3. Control is limited to a few people
To keep control of their scheduling, many organisations limit access to staff scheduling tools to a few responsible gatekeepers – the only people in the business with the power to add, remove and edit scheduling information.
This makes the process inflexible and unwieldy and it can be difficult for other employees to react when changes happen. The right scheduling software will provide shared access, so that everyone in your organisation has the visibility and control they need.
4. Sharing info is difficult
With manual scheduling and multiple systems, it can be hard to share information and changes across your organisation. Big group emails, sticky notes on desktops and shared calendars are no match for a centralised scheduling system, where all team members can see real-time information relating to all the resources, whenever they want to and wherever they are.
Advanced scheduling software gives the ability to notify team members of changes automatically – improving efficiency and reducing confusion. You won’t have to worry about missing a meeting or turning up for one that’s been cancelled ever again!
5. Crunching the numbers is a pain
More and more organisations are utilising business intelligence – relevant, accurate and up to date data about their businesses, to help them gain a better picture of what’s going on in their organisation, and what they can do to make it better.
With manual scheduling – creating any meaningful report is a pain. Someone has to record, analyse and bring together the numbers, and it’s difficult to compare figures over time.
Centralised, cloud-based scheduling systems make reporting simple. In-built reporting tools will provide detailed, accurate and fully customisable reports, that can be quickly and easily generated by anyone, and stored in the system for long term comparison.
6. Everyone is used to different systems
In the vast majority of organisations, you’re going to have people using multiple different software packages, operating systems, email platforms and ways of working.
In manual scheduling systems, getting everyone to talk to each other is a pain – for things to work, the gatekeepers either have to tailor information to suit a wide range of systems, or force everyone into the same systems and ways of working. Either way, someone has to compromise!
A high quality scheduling system like Schedule It will integrate and share information across multiple different platforms, bringing everything together without forcing everyone to work in the same way.
7. Technology provides a much better solution!
Ultimately, manual scheduling is more expensive and time consuming, whilst being less accurate, and less flexible.
Modern scheduling software brings everything together in one place, improving efficiency, productivity and profitability.
So what are you waiting for? Remove the chaos from your scheduling today and get started with Schedule It today!